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Gas Regulatory Calendar
Note: This calendar may not include all required forms. If you are aware of a form that is not found on this calendar, please notify IAMU,515.289.1999
Federal filings must also be submitted to the Iowa Utilities Board.
Date Due
Form (date of last link update in bold)
Submit Form To
Notes
January

1/1

Biennial Energy Efficiency Report

(Last Update: 1/2017)

Iowa Utilities Board

Electronic Filing System

All municipal gas and electric utilities are required to file. This report is due January 1 of every even-numbered year.  IAMU submitted a joint report on December 31, 2015, and the next report is due January 1, 2018.  .IAMU works with its members to file a joint report, and will send out information about these services in early 2017.

Additional Information

February

2/1

OSHA Injury and Illness Recordkeeping

OSHA 300 Form and Instructions

(Last Update: 1/2017)

Keep these files on record; can be requested by OSHA Required for all municipal utilities; post the Summary pages from February 1 to April 30 of the year following the year covered by the form. There is an exemption for organizations with less than 10 employees. See the OSHA website for details.
March

3/1

EIA-176, Annual Report of Natural and Supplemental Gas Supply & Disposition

(Last Update: 1/2017)

Energy Information Administration

Electronic Filing System

Required for all municipally owned gas utilities.

3/15

Annual Report for Gas Distribution System (Form PHMSA F 7100.1-1)

(Last Update: 1/2017)

Pipeline and Hazardous Materials Safety Administration

PHMSA Portal

AND

Iowa Utilities Board

Electronic Filing System

Required for all municipally owned gas utilities.

Report Instructions

3/15

Annual Report for Mechanical Fitting Failure Report (Form PHMSA F 7100.1-2)

(Last Update: 1/2017)

Pipeline and Hazardous Materials Safety Administration

PHMSA Portal

AND

Iowa Utilities Board

Electronic Filing System

Required for all municipally owned gas utilities.

May submit throughout the year or on an annual basis.

Report Instructions

3/15

Annual Report for Gas Transmission and Gathering Systems (Form PHMSA F 7100.2-1)

(Last Update:1/2017)

Pipeline and Hazardous Materials Safety Administration
PHMSA Portal

AND

Iowa Utilities Board

Electronic Filing System

Required for municipally owned gas utilities with a gas transmission system.

Report Instructions

3/15

National Pipeline Mapping System, Online Pipeline Data Update Form (NPMS)

(Last Update: 1/2017)

National Pipeline Mapping System, as required by the Office of Pipeline Safety (OPS)

Required for municipally owned gas utilities with gas transmission pipelines.

Guide to Submitting Report

3/31

Municipal Transfer Replacement Tax Return

(Last Update: 1/2017)

City Chief Financial Officer

This tax return is required by Iowa law, but it is not required to be on the suggested form.

Link to Transfer Replacement Tax Rates

Supplemental Information

3/31

Statewide Property Tax Return

(Last Update: 1/2017)

Iowa Department of Revenue
Required for all municipal gas utilities that own taxable property.Note: If your utility needs to complete this form, you will receive it in the mail from the Iowa Department of Revenue. Otherwise, your utility need not complete this form.

3/31

Replacement Tax Form B

(Last Update: 1/2017)

Iowa Department of Revenue

Required for all municipal gas utilities.

Link to latest delivery tax rates

April

4/1

Annual Report Municipal Gas Plant and Operations (MG-1)

(Last Update: 1/2017)

Iowa Utilities Board

Electronic Filing System

Required for all municipal gas utilities. The MG-1 must be submitted electronically. You need your Company No. in order to do this (see below).
Municipal Utility Company Numbers

May

5/1

Replacement Tax Form C

(Last Update: 1/2017)

Iowa Department of Revenue

Required for any municipal gas utilities that own property subject to the statewide property tax.

5/1

FERC 552 Form - Annual Report of Natural Gas Transactions

(Last Update: 1/2017)

Federal Energy Regulatory Commission

Physical natural gas buyers and sellers must complete and file the Form No. 552 annually providing their "reportable" natural gas purchases or sales are equal to or greater than 2.2 trillion Btus in the reporting year.

June
July
August

8/31

Municipal Utility Transfer Replacement Tax Rate Calculation Form

(Last Update: 1/2017)

Iowa Department of Revenue

Required for all municipal gas utilities. Dept. of Revenue does not have a form for this information, but requires every municipal utility to submit the data. IAMU has prepared the suggested form available here.
Supplemental Information

September

9/30

Customer Contribution Fund Activity report

(Last Update: 1/2017)

Iowa Utilities Board

Electronic Filing System

Required for all municipal gas and electric utilities (199 IAC 19.15(5) and 20.15(5)). Form is provided by Iowa Utilities Board and must be submitted electronically to them. You need your Company No. in order to do this (see below).
Municipal Utility Company Numbers

October

10/1

Estimated Replacement Taxes

(Last Update: 1/2017)

Iowa Department of Revenue

Must be filed by a utility if any of the following conditions apply: 1) Taxpayer is reporting replacement tax for the first time or the prior year replacement tax was zero or a partial tax; 2) The taxpayer's transmission or generation tax will vary by more than 10% from the previous year; 3) Natural gas deliveries to a new electric power generating plant that vary by more than 10% from the previous year; 4) The taxpayer paid more than $500,000 in replacement taxes in the prior year. 5) A portion or all of the company was sold in the current year.

10/31

Notification of Winter Energy Assistance Funds, (LIHEAP)

Iowa LIHEAP Website

Supplemental Notifications (due throughout year):

Notification of Complaints Resolution Process

Notification of Customer Contribution Fund(Project Share)

(Last Update: 1/2017)

Submit to end-use utility customers: proof of submittal for all three forms will be required on Iowa Utilities Board Form ME-1.

Utilities of different sizes have different rules for how to post these notices. Click here for rules. Also contains information on how frequently notices must be posted.
November
December
Rolling Deadlines
N/A
Railroad and Utility Emergency Contact Information

Last Update: 1/2017

Iowa Utilities Board
This contact information is required only for those utilities whose facilities cross railroad rights-of-way. The Iowa Utilities Board recommends evaluating this information at least on an annual basis, or when there is a relevant staff change.More information.
 N/A

 PHMSA Distribution Incident Report 7100.1

Last Update: 1/2017

 
Pipeline and Hazardous Materials Safety Administration

PHMSA Portal

AND

Iowa Utilities Board

Electronic Filing System

 Report Instructions
N/A
Public Awareness Stakeholder Notification Requirements (PAP)

(Last Update: 1/2017)

 
 

Keep plan on file for review. Notify stakeholders as outlined in the plan.

 Gas utilities are required to have a Public Awareness Plan and notify stakeholders at a minimum frequency.  Model public awareness documents can be found here

Contact Nick Vandegriff, nvandegriff@iamu.org, for assistance.
N/A
Distribution INtegrity Management Plan (DIMP)

(Last Update: 1/2017)

 
 Keep plan on file for periodic review as well as required updates. All gas utilities are required to have a DIMP and to update/review that plan at the required frequencies stated in the plan. 

Contact Nick Vandegriff nvandegriff@iamu.org for assistance.
 
 N/A
Simple, Handy, Risk-based Integrity Management Plan (SHRIMP)

(Last Update: 1/2017)

 
 

SHRIMP Login Website

SHRIMP Users Guide

 

Contact – Gas Services

Dave Hraha, Director of Member Services, 515-289-1999

Rod Parcel, Gas Services Coordinator, 515-291-7727

Nick Vandegriff, Gas Services Compliance Specialist, 641-919-8411

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